Upcoming MyEd & BCeSIS Outages in March

The Ministry is doing another set of converions in March. This is just a heads up for those outage dates so that you can plan around it.  Sorry we have no control over them they are set by the Ministry.

Environments Dates Details
MyEducation BC Production and SDTest Mar 12 -13 MyEducation BC SDTest will be taken offline at 5 pm on Mar 12 to be refreshed with pre-Conversion Production data. SDTest will be back online as of 12 pm noon PT on Mar 13.
Mar 13 Cohort 5 conversion beginsMyEducation BC Production will be taken offline at 5 pm PT.
Mar 13 – 19 Conversion of Wave 1 Cohort 5 schools is in progress. MyEducation BC Production environment is unavailable.
Mar 19 Cohort 5 conversion is completeMyEducation BC Production is  back online as of 7 am PT.
Environment Dates Details
BCeSIS Production
and SDTest
Mar 7 – 8 BCeSIS SDTest will be taken offline to be refreshed so that it will be available while BCeSIS Production is offline.
Mar 13 MyEducation BC Conversion beginsBCeSIS Production will be taken offline at 5 pm PT.
Mar 13 – 17 Conversion of Wave 1 Cohort 5 schools is in progress. BCeSIS Production environment is unavailable.
Mar 17 MyEducation BC conversion continuesBCeSIS Production is back online as of 7 am PT.

 

Upcoming BCeSIS and MyEd Scheduled Outages

In order for the Provincial Team to do some conversion from BCeSIS to MyEd.
Below are listed some of the upcoming outages for both BCeSIS and MyEducationBC 

Environments Dates Details
MyEducation BC Production and SDTest
Feb 5 Cohort 4 conversion begins: MyEducation BC Production and SDTest environments will be taken offline at 5 pm PT.
Feb 6 SDTest will be refreshed with pre-Conversion Production data during this timeframe. SDTest is  back online as of 4 pm PT.
Feb 5-11 Conversion of Wave 1 Cohort 4 schools is in progress. Production environment is unavailable.
Feb 11 Cohort 4 conversion is complete: MyEducation BC Production is  back online as of 7 am PT.

 

Environment Dates Details
BCeSIS Production Feb 5 MyEducation BC Conversion begins: BCeSIS Production will be taken offline at 5 pm PT.
Feb 5 – 9 Conversion of Wave 1 Cohort 4 schools is in progress. Production environment is unavailable.
Feb 9 MyEducation BC conversion is complete: BCeSIS Production is  back online as of 7 am PT.

 

MyEdBC – Training Recordings Posts for 1701, TRAX, and Report Cards

You can find the recordings from the sessions that we did this week here:

http://bcsupportonline.com/aspen-myeducation-recordings/

Please note that for 1701 and TRAX we suggest that you test submitting these submissions early so that if there are any issues we can get the Provincial Team to work on resolving them.

Also with Report Cards I would suggest taking one teacher and testing entering marks and printing the report cards to ensure it is working as you would expect it to work.

MyEdBC Training – 1701, Trax and Report Cards

To All MyEd schools.

We have some upcoming online training next week.

1. 1701 – Tuesday January 20th, 2015 @ 10:30am

2. Report Cards – Wednesday January 21st, 2015 @ 1:30pm

3. TRAX – Thursday January 22nd, 2015 @ 10:30am

You will use the following link to attend the training: https://ca-sas.bbcollab.com/site/external/launch/meeting.jnlp?sid=7345&password=M.34F64D074E8889F08E442DE1755F34

Thanksgiving Weekend Conversion Outage

To All Users

Please note that this Thanksgiving long weekend the Provincial Team is doing another conversion load from BCeSIS to MyEducationBC. As such  MyEducationBC and BCeSIS will be UNAVAILABLE from 5pm on Friday (10th Oct) until 7am on Tuesday (14th Oct).

Please note for those schools that are live in MyEducation and BCeSIS there will be no changes to your data it is just so that they can convert other schools and districts in the province to MyEdBC, and the only way to do this is to take both systems offline while they do this.

Thanks,

Andrew Smit

— Independent School MyEdBC/BCeSIS Project Manager –

1701 for Independent Schools.

At the request of FISA BC , the Ministry has changed the 1701 data collection snapshot date for independent schools to October 17, 2014 to align with the adjusted 1701 dates for public schools.  Please note the following dates:

Snapshot: October 17
Files Due:  October 24

This change was requested by the FISA BC  Board of Directors in order to align the snapshot date with the public system and avoid the risk of any students going unreported should student transfers occur between October 1 and October 17th.  This change applies to the current school year only.

The Ministry data collection website has now been updated to reflect the adjusted dates.  Thank-you for your immediate attention to this important matter.

For BCeSIS Schools we did a session a couple weeks ago on 1701, but you can view the recording here: http://bcsupportonline.com/training-recordings/1701-2/

For MyEdBC,

Tuesdays Recording: https://ca-sas.bbcollab.com/p.jnlp?psid=2014-09-23.0954.M.4E42D11E05BB89A0CF29743378AC6E.vcr&sid=7345

Thursdays Recording: https://ca-sas.bbcollab.com/p.jnlp?psid=2014-09-24.1110.M.4E42D11E05BB89A0CF29743378AC6E.vcr&sid=7345

Course Flavors

When you need the ability to have additional locally developed courses, you need to create flavors of courses.  Here is a video on how to create the flavors.

MyEducation Addresses

Here is a little document which might help you with handling addresses in MyEducationBC

Addresses in MyEducation BC (PDF)

 

MyEducationBC: Duplicate PEN error reports

To MyEducation and BCeSIS Schools

If you are getting reports of duplicate PEN errors from the Ministry, then please submit the duplicates to our helpdesk using the following form:

Duplicate Form

Thanks.

MyEdBC: Calendar Issue

To All MyEdBC Schools. For those of you that experienced the “Calendar” where you couldn’t assign days and bell schedules to specific dates in the future. That issue should have been resolved now by the Provincial Team. You can go back into your calendar and setup those remaining dates. If you have any issues please report it to the helpdesk so that we can take it back to the Provincial team.